Vail Wedding Transportation: a ready-made day timeline
Who this is for
Couples marrying in Vail / Beaver Creek / Bachelor Gulch / Arrowhead who want a clean, clock-tight transport plan—rehearsal, ceremony, photos, cocktail hour, reception, after-party, and guest returns—without shuttle chaos or curbside guesswork.
For many couples, that means replacing generic hotel shuttles with a dedicated local wedding transportation service that follows one clear timeline from first pickup to the final guest drop-off.
The problem
Mountain weddings add complexity: village traffic, narrow valet lanes, winter weather windows, and guests split across multiple hotels and private homes. Shared shuttles run slow loops; ride-hail surges at peak hours. The fix is a staged, private fleet with a single timeline and one point of contact.
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The solution: private AWD, staged & coordinated
- Non-stop, door-to-door service on your schedule—no shared pickups.
- AWD SUVs (Cadillac Escalade ESV, 2023 GMC Yukon XL Denali) and Mercedes-Benz Sprinter (two configurations), all on winter tires—part of our Fleet Black Diamonds.
- Onboard amenities: Wi-Fi, bottled water; child seats on request.
- Lead coordinator (optional): manages loops, valet/security, and comms with your planner.
Rehearsal-night timeline (plug-and-play)
- 16:15 Staging at hotel porte-cochère(s); driver group chat opened with planner.
- 16:30–16:50 Hotel → rehearsal venue loop 1.
- 17:00 Loop 2 for late arrivals.
- 19:30 Venue → dinner location (single move or rolling arrivals).
- 21:30–22:15 Dinner → hotels return loop.
Notes: Use point-to-point if it’s a single move; choose hourly/as-directed for multiple stops—both formats are available on our Vail local transportation service for wedding days.
Pickup & drop points (typical)
- Hotels & condos: porte-cochère, guest curb, or valet lane (where permitted).
- Venues & chapels: designated guest drop zones; final steps on foot if pedestrian-only.
- Villages ( Vail & Lionshead, Beaver Creek, Bachelor Gulch, Arrowhead ): nearest legal curb; we coordinate with security/valet for quick loading.
Communications kit (ready to paste)
Guest message for invites / room drops
“Wedding Shuttle — [Couple Name]
Departs [Main Hotel] at 3:00 PM and 3:15 PM for the ceremony.
Return loops from the reception at 9:30 PM, 10:45 PM, and 12:15 AM.
Look for the sign at the hotel entrance. Private vehicles only—no shared stops.”
Vehicles & formats
- Escalade ESV / Yukon XL Denali (AWD): ideal for VIPs, families with kids, or quick point-to-point hops; both are part of our luxury fleet.
- Mercedes-Benz Sprinter: best for guest loops and larger groups.
Formats:
- Point-to-point for single moves (hotel → ceremony → reception).
- Hourly/as-directed for rolling loops, photo detours, and after-party returns.
Storm-day adjustments
- Shift loops earlier for westbound moves crossing Vail Pass; add 20–30 minutes per phase during active snowfall.
- We monitor traction notices and village congestion and text real-time timeline updates to the planner.
Pricing & how to book
Quotes are provided in advance by vehicle count, route, and schedule. For overall planning across routes, typical one-way totals run ~$250–$1400, and a 10% gratuity is included in the quote (you can also see this range on our Rates & Destinations overview).
Call to book: (970) 261-6509 • Book Now for wedding day transportation.
FAQ
Can you run two hotels at once?
Yes—Sprinter + SUVs with staggered loops and a lead coordinator; this is common for weddings split between
Vail and
Beaver Creek or nearby villages.
Kids and car seats?
Yes—rear-facing, forward-facing, and boosters by request.
Late-night after-party?
We schedule dedicated loops and a final sweep.
Flight delays for VIPs?
We re-time VIP pickup subject to availability and fold into the next loop.
